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Storage, filing and delivery areas

Government workplace storage and delivery area requirements and guidelines include provisions for lockers, storage room facilities and adequate space allocation.

Types of storage

Providing storage options to staff and your agency for professional or personal reasons is an important design consideration. There are five main types of storage which should be included in your building fit-out.

Personal storage

In flexible working environments personal storage should be on-floor lockers (preferably smart lockers) for storage of personal items and a personal emergency grab bag.

In traditional working environments, personal storage should include below desk mobile drawer storage for work items and a personal emergency grab bag.

On-floor team storage

Lockable cabinets.
Shared high-density storage.

Off-site storage

For archive material, records and files.

Sport lockers

Close to shower facilities for clothing and personal hygiene items.

Central in-building storage

Central file and records storage for the agency, often managed by a records team.

Guidelines for central agency storage

Make sure these storage rooms are located away from natural light or have blockout blinds. The humidity and temperature needs to be maintained within standards required by Archives New Zealand.

Physical storage and preservation of protected information – Archives New Zealand

Use rolling type shelving with fixed height shelves for Codafile-type storage. All shelving and storage should have a maximum height of 2,130mm, and needs to be seismically restrained suitable for at least a Modified Mercalli Scale level 7 event. You also should to provide bungy cords to the front of each shelf as further earthquake restraint.

All lighting should be sensor controlled. Make sure there are power and data outlets in the vicinity of the layout table for computers, printers and electric hole punches.

If an appropriate utility area is not located nearby, provide:

  • a layout table to sort filing
  • a flat-deck trolley for file transportation
  • a whiteboard 600mm x 900mm mounted on a wall near the door
  • an electric hole punch.

Consider digitising records and storing them electronically to reduce paper storage requirements, and to allow faster and more convenient access.

Delivery areas

Office buildings need to be designed to allow easy movement of incoming and outgoing goods in order to support the building’s tenants.

Ideally, delivery areas will provide:

  • a loading dock with enough height clearance to allow trucks to make deliveries
  • enough space to unload incoming goods
  • space to store enough wheelie bins to service the building
  • space for a paper and cardboard recycling cage
  • a goods lift close to the dockway area.
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