Any technology supplied to the workplace, including for meeting rooms and shared spaces, should support flexible work practices.
As a minimum, reliable and secure WiFi connectivity should be available within net office areas. Staff should be provided with all the tools they need to do their job regardless of their status in the organisation – role over hierarchy.
Where it would support productivity, you should provide technologies that promote mobility. For example, technologies that are lightweight, high performance, space and power efficient. To maximise productivity and value for money, make sure you train staff to be able to use any of the technologies provided throughout the workplace with confidence.
Set up follow me printing capabilities to give staff the flexibility and freedom to work anywhere within the agency’s portfolio, as well as to increase document security.
Facilities management should be able to find out how often different spaces are being used, and staff need to be able to efficiently find available workspaces and people.
Certain physical allowances should be made with regards to technology in the workplace.
Easily adjustable monitor arms and suspending computers under the desktop will give staff significantly more desk area. You should also equip communal collaboration areas with appropriate technologies, such as audio visual conferencing, presentation equipment, network cables and WiFi.
Special equipment – such as a non-standard workstation, screens, keyboard, phone or mouse – may be required for those with disabilities, and should be available through a reasonable accommodation process.
Employing disabled people – Office for Disability Issues
Meeting spaces should have plug and play capability for presentations and group document review and work with network accessibility for all users. Video conferencing capability should be overlaid onto meeting rooms as appropriate for the level of inter-office interaction, and to connect with those working remotely.
Meeting room booking tablets must provide visual contrast between text and background, and be installed at a height that is within reach for people in wheelchairs.